How to Transfer Vehicle Ownership in Kenya Using the NTSA Alternative Process

Transferring vehicle ownership in Kenya is commonly done through the NTSA TIMS portal. However, there are situations where the standard online transfer method fails or cannot be completed, prompting the need for the NTSA alternative vehicle transfer process.

This guide explains what the alternative vehicle transfer process is, when it applies, step-by-step procedures, requirements, fees, and frequently asked questions—all in one place.

What Is the NTSA Alternative Vehicle Transfer Process?

The alternative vehicle transfer process is a manual or assisted ownership transfer method provided by NTSA when the online TIMS transfer cannot be completed.

This process is commonly used when:

• The seller is deceased
• The seller cannot access TIMS
• The vehicle was registered under a company or institution
• The original owner’s details are missing or incorrect
• The vehicle was imported long ago and not digitized
• There is a dispute or error in ownership records

NTSA allows physical verification and documentation to ensure rightful transfer of ownership.

When Should You Use the Alternative Vehicle Transfer Process?

You should use the NTSA alternative vehicle transfer process if:

1. Seller Is Deceased

Transfer is done through:

• A court-appointed administrator
• Grant of Letters of Administration or Probate

2. TIMS Transfer Is Not Possible

Examples include:

• Seller’s KRA PIN inactive or inaccessible
• Seller refuses or is unavailable to initiate transfer
• Incorrect chassis or engine numbers

3. Company- or Organization-Owned Vehicles

Requires:

• Company resolutions
• CR12 or registration documents

4. Old or Non-Digitized Logbooks

Vehicles registered before NTSA digitization may need manual intervention.

Requirements for NTSA Alternative Vehicle Transfer

Before visiting NTSA offices, ensure you have the following:

Mandatory Documents

• Original logbook
• Copy of buyer’s ID
• Copy of seller’s ID (or death certificate if deceased)
• KRA PIN certificates (buyer & seller)
• Duly filled NTSA transfer forms
• Sale agreement
• Police clearance (if required)
• Court documents (for deceased owners)

Additional Documents (Where Applicable)

• CR12 (for company vehicles)
• Board resolution
• Power of attorney
• Affidavit explaining ownership issue

Step-by-Step NTSA Alternative Vehicle Transfer Process

Step 1: Book an NTSA Appointment

• Visit the NTSA service portal
• Select motor vehicle services
• Book a physical visit appointment

Step 2: Vehicle Inspection & Verification

• Present the vehicle at an NTSA inspection center
• Chassis and engine numbers are verified
• Ownership records are checked manually

Step 3: Submit Documents for Review

• NTSA officers assess submitted documents
• Any discrepancies are flagged for correction

Step 4: Payment of Transfer Fees

Fees depend on engine capacity:

• Below cc – approx. KSh 1,660
• 1001 cc–1200 cc – approx. KSh 1,890
• 1201cc–1500cc – approx. KSh 2,060
• Above cc – approx. KSh 4,660

(Fees may change; confirm at NTSA.)

Step 5: Approval and Logbook Processing

• NTSA approves the transfer
• Buyer details are updated
• The new logbook is printed

Step 6: Collection or Delivery of Logbook

• The logbook is collected at NTSA offices
• Or delivered via postal service

How Long Does the Alternative Vehicle Transfer Take?

• 7–21 working days, depending on:
  • Document completeness
  • Ownership complexity
  • NTSA workload

Cases involving courts or estates may take longer.

Common Mistakes to Avoid

• Missing signatures on sale agreements
• Incorrect chassis or engine numbers
• Using inactive KRA PINs
• Forged or incomplete court documents
• Not booking NTSA appointments in advance

Avoiding these mistakes speeds up the process.

Frequently Asked Questions (FAQs)

Can I transfer a vehicle without the seller?

Yes, only under special circumstances, such as death, court orders, or power of attorney.

Is the alternative process legal?

Yes. It is officially recognized by NTSA.

Can brokers handle the process?

Yes, but always ensure they use official NTSA procedures.

Can motorcycles use the alternative transfer?

Yes. The process applies to all motor vehicles, including boda bodas.

Final Thoughts

The NTSA alternative vehicle transfer process is a critical solution for Kenyans facing challenges with standard online ownership transfers. While it requires more documentation and time, it ensures legal, secure, and verified vehicle ownership.

If your TIMS transfer fails or your case involves special circumstances, this process is your best and safest option.