How to Transfer an Auction Vehicle in Kenya Without Legal Hassles

Buying a vehicle through an auction can save you a lot of money, but many buyers get stuck at the most important stage — how to transfer an auction vehicle legally. Whether the vehicle was purchased from a bank auction, insurance auction, court auction, or private auctioneer, the transfer process must follow strict procedures set by NTSA.

This guide explains everything you need to know to successfully transfer an auction vehicle in Kenya, from required documents to common mistakes and timelines.

What Is an Auction Vehicle?

An auction vehicle is a motor vehicle sold through a public or private auction, usually due to:

• Loan default (bank auctions)
• Insurance write-offs
• Court orders
• Asset disposal by companies or government institutions

Unlike normal private sales, auction vehicles often do not come directly from the registered owner, making the transfer process slightly different.

Requirements to Transfer an Auction Vehicle

Before starting the transfer process, ensure you have the following documents:

Mandatory Documents

• Original Logbook (Copy or Original)
• Certificate of Sale from the auctioneer
• Memorandum of Understanding (MOU) or Sale Agreement
• Copy of Seller’s ID (registered owner or institution)
• Copy of Buyer’s ID
• PIN Certificate (KRA) of buyer
• Police Clearance Certificate (if required)
• Court Order (for court auctions only)

⚠️  Always confirm that the vehicle is not flagged as stolen or under dispute.

Step-by-Step Process to Transfer an Auction Vehicle

Step 1: Conduct a Vehicle Search

Before paying or transferring ownership:

• Perform an NTSA TIMS vehicle search
• Confirm:
  • Registered owner
  • Chassis & engine number
  • Encumbrances or restrictions

This protects you from fraud and legal issues.

Step 2: Obtain a Certificate of Sale

The auctioneer must issue:

• A signed Certificate of Sale
• Auction details (date, lot number, buyer details)
• Official auctioneer stamp

This document proves you legally purchased the vehicle.

Step 3: Secure Owner Cooperation (If Required)

Some auction vehicles require:

• Consent from the registered owner
• Company resolution (for company-owned vehicles)
• Court order (for repossessed vehicles)

If the owner is deceased, letters of administration may be required.

Step 4: Initiate Transfer on NTSA TIMS

The transfer must be done online:

1. Log in to NTSA TIMS
2. Select Vehicle Registration
3. Choose Transfer of Ownership
4. Enter buyer’s KRA PIN
5. Submit transfer request

The buyer then logs in to accept the transfer.

Step 5: Pay Transfer Fees

Transfer fees depend on engine capacity:

Engine Capacity	Transfer Fee
≤ 1000cc	KES 1,660
1001cc – 1200cc	KES 1,890
1201cc – 1500cc	KES 2,060
1501cc – 3000cc	KES 2,960
Above 3000cc	KES 4,660

Payment is made via eCitizen / M-Pesa.

Step 6: Logbook Issuance

Once approved:

• NTSA processes the new logbook
• Collection is done at your selected NTSA office
• Processing takes 7–21 working days

You will receive an SMS notification when ready.

Special Cases When Transferring Auction Vehicles

Bank Auction Vehicles

• Bank initiates the transfer.
• Buyer only accepts on NTSA
• Usually faster and smoother

Insurance Auction Vehicles

• May require salvage classification
• Confirm if vehicle is roadworthy
• Some need reinspection.

Court Auction Vehicles

• A court order is mandatory
• Transfer may take longer
• Legal verification is critical

Common Mistakes to Avoid

• Buying without an NTSA search
• Missing auctioneer stamp
• Paying before verifying documents
• Ignoring pending loans or encumbrances
• Using brokers without authorization

How Long Does It Take to Transfer an Auction Vehicle?

• Simple cases: 7–14 days
• Complex or court cases: Up to 30 days
• With missing documents: Indefinite delays

Can You Transfer an Auction Vehicle Without the Owner?

Yes — if supported by legal documents, such as:

• Bank repossession notice
• Court order
• Statutory auction authority

NTSA will reject transfers without proper justification.

Final Thoughts

Transferring an auction vehicle is not complicated — if you follow the correct legal process. The key is verifying documents, using NTSA TIMS properly, and understanding the type of auction involved.

If in doubt, always consult:

• NTSA offices
• A licensed motor vehicle dealer
• A legal professional