How to Clear Secondhand Motor Vehicle at the Port of Mombasa

Importing a secondhand motor vehicle into Kenya can be a cost-effective way to own a high-quality car, especially from Japan, which is known for its reliable automobiles. However, clearing secondhand motor vehicle at the Port of Mombasa involves several steps, from acquiring the necessary documents to paying import duties and registering the vehicle with the National Transport and Safety Authority (NTSA). This guide provides a step-by-step breakdown of the entire process to help you navigate it seamlessly.

Step 1: Understanding Importation Requirements

Before importing a secondhand motor vehicle into Kenya, ensure it meets the following legal requirements:

• The vehicle must be less than 8 years old from the year of manufacture.
• It must be a right-hand drive (RHD) vehicle.
• The vehicle must have a valid Import Standardization Mark (ISM) certificate from the Kenya Bureau of Standards (KEBS).
• A roadworthiness inspection certificate from the NTSA is mandatory.

Step 2: Shipping the Vehicle to Mombasa

Once the required documents are in place, the vehicle can be shipped to Kenya. The shipping duration varies depending on the method used but typically takes between 4 to 8 weeks. Shipping options include:

• Roll-on/Roll-off (RoRo): More affordable and commonly used for vehicles.
• Container shipping: Offers more security but is costlier.

Step 3: Clearing the Vehicle at Customs

Upon arrival at the Port of Mombasa, the vehicle must undergo customs clearance. A licensed clearing agent facilitates this process by handling the necessary paperwork. Required documents include:

• Bill of Lading (from the shipping company)
• Import Declaration Form (IDF) issued by the Kenya Revenue Authority (KRA)
• Commercial invoice
• Packing list
• Insurance certificate
• KEBS ISM certificate
• NTSA roadworthiness certificate

Step 4: Paying Import Duty and Taxes

The Kenya Revenue Authority (KRA) calculates import duties based on the Customs Value (CIF), which includes the Cost, Insurance, and Freight charges. Taxes include:

• Import Duty: 25% of the CIF value
• Excise Duty: Varies between 20-35% depending on engine capacity
• Value Added Tax (VAT): 16% of the taxable value
• Railway Development Levy (RDL): 1.5% of the CIF value
• Import Declaration Fee (IDF): 3.5% of the CIF value

Step 5: Releasing the Vehicle from Customs

After all duties and taxes have been settled, the vehicle is released by customs. Your clearing agent will handle the final logistics, ensuring a smooth handover.

Step 6: Registering the Vehicle with NTSA

Registration with the NTSA is mandatory before the vehicle can be driven on Kenyan roads. The process involves:

• Submitting an application for registration on the NTSA TIMS portal.
• Providing the original bill of lading and customs clearance certificate.
• Presenting the original registration certificate from the exporting country.
• Uploading a copy of your KRA PIN certificate and National ID.
• Paying the applicable registration fees.

Step 7: Obtaining Insurance

Vehicle insurance is a legal requirement in Kenya. Options include:

• Third-Party Insurance: Covers damages to other parties.
• Comprehensive Insurance: Covers both third-party damages and your own vehicle.

Step 8: Acquiring a Kenyan Driving License (For Foreigners)

Non-Kenyan residents need to obtain a local driving license from the NTSA. This can be done by applying online through the eCitizen portal.

Conclusion

Clearing a secondhand motor vehicle at the Port of Mombasa involves multiple steps, but with proper planning and the right clearing agent, the process becomes manageable. To ensure a smooth experience:

• Begin the clearance process early to avoid delays.
• Work with a reputable clearing agent who understands Kenyan import regulations.
• Prepare financially for duties, taxes, and registration costs.

By following this guide, you can efficiently clear and register your imported vehicle, allowing you to enjoy the benefits of owning a high-quality secondhand car in Kenya.