The Government Human Resource Information System (GHRIS) is an online platform developed by the Government of Kenya to streamline human resource management for public service employees. It allows government workers to access payslips, update personal information, and retrieve essential documents such as P9 forms. This guide provides a step-by-step process on how to register, update your profile, download, and check GHRIS payslips online.
How to Register on GHRIS
If you’re a new employee in the Kenyan public service, follow these steps to register on the GHRIS portal:
- Visit the GHRIS Registration Page:
Navigate to the official GHRIS registration page at www.ghris.go.ke/registerme.aspx. - Fill in Personal Details:
Provide accurate information, including:- Personal Number
- National ID Number
- KRA PIN
- Date of Birth
- Email Address
- Mobile Number
- Create a Password:
Choose a strong password and confirm it. - Submit the Registration Form:
After filling in all required fields, submit the form. You will receive a confirmation email to verify your account.
How to Log In to GHRIS
Once registered, access your GHRIS account by:
- Visiting the GHRIS Login Page:
Go to GHRIS Login Page. - Entering Your Credentials:
Input your Personal Number and Password. - Clicking ‘Login’:
Access your dashboard to manage your profile and view payslips.
How to Update Your GHRIS Profile
Keeping your profile information up-to-date is crucial. Here’s how to update your details:
- Log in to GHRIS.
- Go to “My Profile” or “Update Details”.
- Edit the required fields (e.g., new mobile number, email).
- Save changes
⚠️ Note: Some details (like ID number) may require HR approval
How to Download and Check GHRIS Payslips Online
Steps to Download Payslips:
- Log in to your GHRIS account.
- Navigate to “My Records” > “My Payslips”.
- Select the year & month (e.g., 2025 payslips).
- Click “View Payslip” to preview.
- Choose “Download” or “Print” to save a copy 710.
📌 Pro Tip: For P9 forms, go to “My Records” > “P9 Form” and select the tax year
Additional Tips
- Forgotten Password:
If you forget your password, use the ‘Forgot Password’ option on the login page to reset it. - Browser Compatibility:
Ensure your browser allows pop-ups, as the payslip may open in a new tab. - Regular Updates:
Periodically update your profile to reflect any changes in your personal or employment information.
Troubleshooting Common GHRIS Issues
❌ Can’t log in?
- Ensure your password is correct or reset it 9.
- Check if the GHRIS server is down (try off-peak hours) 10.
❌ Payslip not showing?
- Confirm with your HR department if payroll was processed 7.
❌ Error during registration?
- Verify that all entered details match government records
Conclusion
The GHRIS portal simplifies the management of human resource functions for Kenyan public service employees. By following this guide, you can efficiently register, update your profile, and access your payslips online. Regularly checking and updating your information ensures seamless access to essential documents and services.
By following this guide, you can register, log in, download payslips, and update details without hassle.
📞 Need Help? Contact GHRIS Support:
- Email: [email protected]
- Phone: 020 2227411
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